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HIPAA Document Destruction for Healthcare Facilities



March 30, 2022



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HIPAA Document Destruction for Healthcare Facilities

HIPAA Document Destruction for Healthcare Facilities. Healthcare institutions must follow strict rules for patient privacy and maintaining medical records. HIPAA, or the Health Insurance Portability and Accountability Act, is a federal law that protects the privacy of individuals’ personal medical information. When medical records are kept electronically, the process of destroying them is also governed by HIPAA.

If a healthcare facility has electronic records, it must have a system in place for permanently destroying the records in a secure and reliable manner. A HIPAA compliant document destruction specialists will ensure the destruction of all electronic medical records in a secure and reliable manner.

What is HIPAA?

HIPAA is short for the Health Insurance Portability and Accountability Act of 1996 and is a federal law that establishes national standards criteria for the protection of sensitive and personal health information from being shared or exchanged without the specific permission, knowledge, or consent of the patient. The US Department of Health and Human Services (HHS) issued the HIPAA Privacy Rule to implement the requirements of HIPAA and the HIPAA Security Rule protects a subset of information covered by the Privacy Rule.

HIPAA applies to all healthcare institutions, such as hospitals, clinics, doctors’ offices, and pharmacies, that either store or transmit health information. Healthcare providers that are covered by HIPAA are also required to follow the Security Rule.

HIPAA Rules for Destroying Records

The HIPAA Privacy Rule requires that covered entities develop and apply policies and procedures for appropriate administrative, technical, and physical safeguards to protect the privacy of protected health information (PHI), including through final disposition. In addition, the HIPAA Security Rule requires that covered entities implement policies and procedures to address the final disposition of electronic PHI and/or the hardware or electronic media on which it is stored.

Generally, examples of proper disposal methods may include, but are not limited to:

Healthcare Waste Management offers HIPAA compliant shredding services. Deleting and even erasing is data is no longer an acceptable method to ensure the security of your PHI. Compliance with federal laws require that an organization is responsible for the security of customer and patient data. Contact Healthcare Waste Management today for all your HIPAA compliant shredding needs, we shred hard drives, paper documents and even product. Following a full chain of custody, including certificates of destruction. 

References

U.S. Department of Health & Human Services – THE HIPAA PRIVACY AND SECURITY RULES https://www.hhs.gov/sites/default/files/disposalfaqs.pdf Accessed March 29, 2022.


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