What You Need to Know Before Hiring a Shredding Company. The advent of numerous state and federal laws requiring proof of destruction of all sources that contain personal and private information has made the choice of hiring a shredding service an easy one, the days of in-house shredding are over. Security and assurance of knowing that all data and information is being protected and appropriately destroyed is the best way to protect your business and sensitive information.
Choosing a shredding company means that a business must also know and understand the methods of destruction as well as the company that they are relying on to maintain the integrity of their company. A small amount of due diligence is worth the investment to assure that all data is being dealt with according to the guidelines and laws.
While this topic may go without stating, it is worth spending the time to do the research to make sure that the shredding company you select is reputable. There are a few methods that can be used including online research and requesting customer references to speak with. The shredding company you choose should have good reviews, be established as an industry leader, be knowledgeable of local, state, and federal compliance laws, and offer longevity in their services.
What You Need to Know Before Hiring a Shredding Company? Meet with the shredding company team to talk about their security protocols and destruction processes. Check out the methods that they use for their employee training and their staff security and that they do background checks to make sure they employ reputable staff. The best companies will have their own employees as drivers, accomplish consistent checks on all company-owned vehicles, own their state/federal approved destruction facilities, and have representatives that will have passed all codes of conduct and training.
This is an important priority in selecting a shredding company. They should be aware of all compliance requirements for their state(s) of service. In addition, they should have experienced team members that can act as consultants for their clients to assist in complying with local, state, and federal guidelines for the industry and/or geographical area.
A shredding company should supply their clients with tamper-proof, locked containers for documents and/or digital devices that can be picked up by their drivers and transported to the destruction facilities. The shredding company will supply chain of custody documentation in the case of audit or legal ramifications. Chain of custody is a priority in proving/showing that the paper/digital devices followed proper protocols of destruction.
The best shredding companies will provide their clients with a certificate as proof of destruction. This is a requirement that guarantees that the paper and/or digital devices have been appropriately destroyed and is needed as part of compliance guidelines.
In today’s waste management there is an increased focus from the best shredding companies on being environmentally friendly. There are a number of ways a shredding company can be eco-friendly, from recycling shredded documents, metals and products that may need to be destroyed, to efficient truck routing systems to ensure the least amount of time is spent driving.
Contact Healthcare Waste Management today to discuss any of your shredding needs from one-time purges to regular scheduled service, we are always happy to answer any questions you may have.
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